Admitted Students Checklist

Congratulations on your acceptance to the George Washington University! Now that you've received your admissions offer, it's time to look at the next steps you must take to enroll as a graduate student at the School of Engineering & Applied Science:

Attention committed students: 
Once you have accepted your admission to GW and receive your GW email address, please regularly monitor your GW email address for important communications regarding your admissions status and enrollment at GW.

  • Log into the application portal to review your admissions letter.

  • If you have any questions regarding your admissions letter, please contact [email protected], NOT your academic department.

  • Follow the steps outlined in your admissions letter to indicate whether you would like to accept your admissions offer, defer to a future semester, or decline your offer.

  • After you have accepted your offer of admission, please pay your enrollment deposit. The enrollment deposit is $250 and non-refundable. 

  • Visit the GW Student Portal (GWeb InfoSystem) to pay the enrollment deposit.

  • The GWeb InfoSystem allows online access to GW student services, such as registering for classes, viewing student accounts, viewing grades and accepting financial aid.  Students are assigned a GWeb account and pin when they have been accepted and signified their intent to attend GW, by paying a deposit. 

  • The system will list the personal information we have for you, such as billing address and contact information.

  • Under the deposit category dropdown, select SEAS Graduate Admissions.

  • Once you have submitted your enrollment deposit, the Office of Graduate Admissions & Student Services will provide you with instructions and information regarding materials you need to submit in order for GW to create an I-20 form or DS-2019 form 

  • For more information about the process for creating your form I-20 or DS-2019 and the required documents you must submit, see our International Student Information page.

  • GW email addresses will be formatted as [email protected]. In the event there are more than one individuals at the University with your same name, a number will append to your last name.

  • Students who have accepted their admission will receive an email sent to their preferred personal email address from [email protected] with instructions on how to verify your userID and set a central password. After verifying your UserID, you will receive a confirmation email to your preferred personal email address with your newly assigned GW email address. 

  • Please visit the GW IT website for instructions on how to claim your new GW Identity if you do not receive an email with instructions on how to verify your userID. 

  • Make an introductory appointment with your Graduate Professional Advisor to learn more about your next steps and other important resources. Topics covered include:

    • DegreeMap: Helps you track your courses and credit hours and your progress towards completing your degree. Access will be provided to incoming students the month prior to the first semester of classes.

    • University Bulletin: Information about academic policies, course descriptions, degree requirements, fee information, and financial regulations.

    • Department websites: Where you can find core course guidelines.

    • GW Student Portal: Provides the official schedule of classes for the upcoming semester. You will need to log in using your Net ID or GW e-mail login combination.

  • Students are strongly encouraged to make a virtual appointment with their Graduate Professional Advisor prior to registering for classes.
  • Consult the Schedule of Classes for course details. You will need to use your UserID to log in.
  • NOTE: Penalty fees apply if you drop any classes after the first two weeks of classes. See the Registrar's Office for more details.
  • If you have any questions regarding registration, please contact the SEAS Graduate Advising team at [email protected].
  • International students: You will not have access to register for classes until you have completed the I-20/DS-2019 form request process.

Once you are admitted to a graduate program at the School of Engineering & Applied Science, you must submit a complete set of official credentials (transcripts) from all institutions previously attended to the SEAS Office of Graduate Admissions & Student Services in a sealed envelope by the deadline listed. Learn more about the policy here.

The District of Columbia Immunization Law requires that all students under the age of 26 enrolled at the University must provide proof of certain immunizations prior to registration. 

New students under the age of 26 will be able to register for their first semester without a health form on file. However, a hold will be placed on your account to prevent future registration if all required vaccination records are not submitted to the Student Health Center. All immunization forms are submitted online through the student portal.

These records will take some time to review and we appreciate your patience as we review your records carefully. Please check your portal regularly for updates regarding your immunization requirements. For questions, please email [email protected]. Please provide your GWID in your message.

PLEASE NOTE: Your immunization records (separate from COVID-19) will be reviewed in the order received. Thank you for your patience while we carefully review your records. If the team has any questions or concerns about your submission, they will reach out to you directly through the student portal. Please check your portal regularly for updates regarding your immunization requirements.

New Students-Fall 2023:

Students who are under the age of 26 on Jun 15, 2023 will need to submit the Mandatory Health Form (PDF) through their student portal. Prior to submission, the Mandatory Health Form will need to be completed and signed by the student’s Primary Care Provider. Please retain a copy of the completed form for your records. It is the student’s responsibility to ensure that their healthcare provider completes and submits the form to the Student Health Center by the deadline.

COVD-19 Vaccination: 

After a thorough assessment of the current state of COVID-19, the university strongly recommends, but will no longer require, COVID-19 vaccination for all community members. We urge everyone to stay up to date with the latest booster or new vaccination recommendations from the Centers for Disease Control and Prevention. The current recommendation is for the primary series of an original monovalent mRNA vaccine plus a booster dose or a single bivalent mRNA vaccine dose. We continue to ask those who are vaccinated and have not previously provided documentation to do so in the medical portal.

  • Once you have registered for classes, a Statement of Account will be emailed to your GW email account regarding the payment due date. Review the materials carefully.
  • NOTE: Payment is typically due before the first day of the semester or summer session, or by the first day of class for courses offered in a timeline other than the traditional semester or summer session.
  • If you would like pay your account in person or have questions, please visit Colonial Central for the Student Accounts office.
  • Note: Tuition discount awards will be added to your student account in the weeks prior to the first day of classes. Please do not pay your E-bill until the award is listed on your student account.
  • Domestic students: All students with U.S. citizenship may voluntarily enroll in the university's health insurance plan through Aetna Student Health. Visit the Colonial Health Center office for more information.
  • International Students: The university automatically enrolls all F-1 and J-1 visa-holding international students in GW's Aetna Student Health Plan. This will be charged to your student account, along with your tuition fees. Read more about the student health insurance policy at GW.
  • The GWorld card is the official identification card for George Washington University students, staff, and faculty. Your GWorld card is used to access the library, the Science & Engineering Hall, and other important campus facilities. It may also be used to pay for copy and printing services, as well as food at restaurants on and off campus.
  • To obtain a GWorld card, you must go to the GWorld Card Office no earlier than one month prior to the first day of classes. You must have present your GWid number, passport/government-issued ID, AND  be registered for at least one course at GW.
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