Official Transcript Policy

Admitted Student Official Credential/Academic Record Policy

Once applicants are admitted to a SEAS graduate program and have completed their intent to enroll form, they must send a complete set of official credentials from all institutions previously attended to the SEAS Office of Graduate Admissions (OGA) in a sealed envelope by the appropriate deadline (see below). Failure to do so will result in a hold being placed on the student’s account preventing them from course registration, paying tuition, etc.

Complete credentials include:

  • Course transcripts and/or marks statements for each semester or year completed in the degree program
  • Degree certificate or diploma with a graduation date, with the name of the degree, if it is not stated on the transcript

Admitted students who have attended more than one institution of higher education, including exchange or study abroad programs, transnational programs, and programs in which credits were transferred from another institution, must submit official credentials from each institution regardless of whether or not a degree was awarded. Please note that we will not accept incomplete files*.

For students who plan on beginning their graduate studies at SEAS during the fall semester: All official documents must be submitted to the OGA by November 1.

For students who plan on beginning their graduate studies at SEAS during the spring semester: All official documents must be submitted to the OGA by April 1.

Official credentials/academic records should be sent to or dropped off at:

George Washington University
School of Engineering and Applied Science
Office of Graduate Admissions & Student Services
Science & Engineering Hall
800 22nd St. NW
Suite 2885
Washington, DC 20052
U.S.A.

Please note that all official credentials, such as transcripts, marks statements, or degree certificates become the property of the George Washington University once they have been submitted and will not be returned to the student or the issuing institution.

Requirements and method of submission by country

United States

Admitted students who have attended institution(s) of higher education in the United States, whether or not a degree was awarded, must provide all official transcript(s). If a degree was awarded, the official transcript must state that the degree was conferred. The transcript(s) must be sent in a sealed envelope or an eSCRIP-SAFE from the university that originally issued the credits and/or degree.

China

Admitted students who have attended any institution(s) of higher education in China must submit official transcripts and degree certificates through the China Academic Degrees and Graduate Education Development Center (CDGDC) for verification. Regardless of whether a degree was awarded, students are required to submit all credits attempted at any institution of higher education in China (including transfer credits) to CDGDC for verification. CDGDC must verify that the university is recognized as higher education institute, that the student has completed the degree requirements, and that the degree has been conferred (if applicable).

Both the English and Chinese versions of the transcript(s) and degree certificate(s) must be submitted to CDGDC and sent by mail directly to GW from CDGDC. Please have the verification sent to:

George Washington University
School of Engineering and Applied Science
Office of Graduate Admissions & Student Services
Science & Engineering Hall
800 22nd St. NW
Suite 2885
Washington, DC 20052
U.S.A.

Please keep in mind that the CDGDC verification process takes a minimum of 20 business days to process. Students are encouraged to submit transcript(s) and degree certificate(s) to CDGDC with ample processing time to meet the deadlines above.

For students who have participated in a dual degree program, exchange program, transnational program, or have additional questions, please contact us at engineering@gwu.edu.

India

Admitted students who have attended any institutions of higher education in India must submit either original copies OR attested copies of grades/mark sheets, transcripts, and degree certificates in English or attested copies verified by the issuing institution or USIEF (United States-India Educational Fund). Attested copies must be verified by the issuing institution from a university official or by USIEF. The complete set of official or attested credentials must be submitted to the Office of Graduate Admissions in a signed and sealed envelope.

Iran

Admitted students who attended any institutions of higher education in Iran must submit an official copy of their transcript in Farsi, as well as an official English translated copy, which must be completed by a translator registered with the Ministry of Justice. Upon arriving at GW, students must bring their official, original transcript(s) in Farsi and the official English translation copy to the Office of Graduate Admissions for verification. After all transcripts have been verified by the Office of Graduate Admissions, the student may keep their original transcripts.

Admitted students from institutions in other countries

Admitted students who have attended any institution(s) of higher education must submit an official English translated copy of their transcript(s), along with a copy of their original transcript in their country of origin’s language.

Contact

For any questions regarding the Official Transcript Policy, please send an e-mail to engineering@gwu.edu or call (+1) 202-994-1802.

 

*Files will only be accepted if they are complete and contain all required academic records.